Shanghai's Pudong New Area, with a permanent population of 5.7677 million, manages archives administration through the Pudong Archives Bureau. The bureau has implemented an archives bureau digital management upgrade to enhance operational efficiency.

The bureau previously used barcode technology, which proved inefficient for locating archives among the large volume of borrowed materials daily. This highlighted the need for an advanced archives management RFID technology application.

The implementation represents a comprehensive luminous tags archives inventory efficiency improvement system, delivering significant benefits:

l The application of luminous labels increases file management efficiency overall by 100% and greatly improves the efficiency of finding goods.

l Improved file retrieval accuracy, reduced retrieval time, and lower annual operating costs.

1. AUTOID UTouch UHF RFID Reader Implementation​

The core of the solution is the AUTOID UTouch UHF RFID reader archives management solution, featuring:

l Ultra-high frequency RFID technology for long-range reading

l Batch inventory capability processing 500+ files simultaneously

l Real-time data synchronization with archives management system

l Enhanced security features for sensitive document tracking

2. Intelligent Luminous Tags System​

The innovative luminous tags archives inventory efficiency improvement system​ utilizes:

l Smart tags that illuminate when targeted files are detected

l Visual guidance for rapid file localization

l Color-coded indicators for different archive categories

l Long-lasting battery life exceeding 5 years

3. Digital Transformation Achievement​

This project represents a successful archives bureau digital management upgrade, establishing a modern archives management RFID technology application framework that serves as a model for other archival institutions.