This article delves into the application of an RFID-based hospital asset management solution at Peking University Shenzhen Hospital. Through this case study, it demonstrates how the RFID hospital fixed asset management system achieves precise control over the entire asset lifecycle, providing an optimization model for hospital asset management in large medical institutions and significantly enhancing fixed asset inventory efficiency and asset utilization efficiency.

User Background

Peking University Shenzhen Hospital is a state-of-the-art, comprehensive tertiary public hospital that seamlessly combines healthcare, science, and education. The hospital, which was completed and inaugurated at the end of 1999 under the name "Shenzhen Central Hospital," is situated in the Futian Central District. The hospital was renamed "Peking University Shenzhen Hospital" and joined the Peking University affiliated hospital management system in October 2000, marking the beginning of a close cooperation model between Chinese universities and hospitals.

Challenges

With the continuous expansion of the hospital scale and the rapid increase in the number of assets, the traditional asset management model faced severe challenges. Due to the wide variety, broad distribution, and frequent circulation of hospital assets, traditional manual ledgers and inventory methods could no longer meet the needs of refined management.

• System Isolation Caused Collaboration Difficulties: Asset data was siloed within individual departments, lacking a unified platform for hospital asset management, creating significant obstacles for cross-departmental collaboration and data sharing.
• Low Inventory Efficiency and High Error Rates: Reliance on manual fixed asset inventory was time-consuming and labor-intensive. Manual recording was prone to errors, leading to discrepancies between records and physical assets, making it difficult to ensure data accuracy.
• Failed to Unlock the Value of Asset Data: Data on asset status, maintenance records, etc., could not be updated and analyzed in real-time, resulting in low asset utilization efficiency and hindering scientific decision-making.

After implementation, the project established an integrated RFID hospital fixed asset management system, achieving real-time transparency of asset information. This not only greatly improved the accuracy and speed of fixed asset inventory but also optimized asset allocation through data-driven decisions, ultimately leading to a leap in asset utilization efficiency, providing strong support for the hospital's lean operation.

After careful evaluation, Peking University Shenzhen Hospital ultimately introduced an RFID solution based on fixed asset full lifecycle management software.

• Core Technology Application: Key assets were tagged with RFID labels, and handheld readers were used for automated data collection. This RFID hospital fixed fixed asset management system covers the entire process from asset storage, allocation, transfer, maintenance, inventory to scrapping and disposal.
• Deep Process Integration: The fixed asset full lifecycle management software seamlessly integrated physical asset management with financial modules, ensuring the consistent linkage of accounts, records, and physical objects, and achieving real-time data synchronization and statistical analysis.
• Management Effectiveness Improvement: The solution completely transformed the manual-based operation mode, making fixed asset inventory work efficient and accurate, and enabling managers to optimize hospital asset management strategies based on accurate data, thereby maximizing asset utilization efficiency.